OBM International

Bookkeeper- Deltek Vision & Architectural Industry Experience

ID
2016-1020
# of Openings
1
US
Category
Accounting/Finance

Overview

Position Summary:

Manages a variety of general office activities. Successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Responsibilities

Primary Responsibilities (other duties as assigned, including but not limited to clerical, administrative functions and/or documents/ materials delivery as requested):

 

As a team member of OBMI, we expect you to become familiarized and to support OBMI’s strategic plan and to become an active, contributing member of one of our Centers of Excellence. OBMI encourages a commitment to excellence, creativity, innovation and building new successful business relationships. You are required to actively seek work from management in slow periods, including tasks that maybe outside of your regular day to day responsibilities.

 

Project Management Support

  • Deltek projects set up
  • AR ledger/Collections and AP Ledger
  • Project budget preparation and input in Deltek
  • Work closely with PMs to code sub invoices according to contract
  • Liaise between PMs and Accounting
  •              Weekly
  • Deltek Project Summary Report
  • Deltek Project Detail Report
  • Assist in the submittal and approval of teams’ timesheets, ensure proper coding and timely submission
  •              Monthly
  • Monthly billing of all projects, prepare invoices & review % advance. Manage all sub consultants invoices, working with PMs and M.D. in the revision and approval of invoices
  • CEO Monthly summary report preparation              
  •              Quarterly
  •  
  • Vacation & Sick time report
  • Training & Development report
  • Projects Log update
  • Project Proposal Support
  •  
  • Prepare PSAs
  • Project Start Up & Closing Support
  •  
  • Provide project # for new projects (Deltek & R Drive)
  • Create PES for New Projects by using template
  • Help create draft budgets for new projects for PM/ MD to review
  • Coordination with Accounting, send contract, budget, PES
  • Bill Retainers in Coordination with Accounting and corresponding PM/MD to review
  • When project closes, provide final Deltek report and upload in R drive, send copy to MD
  • Other Support to Design Team
  • Organize and maintain R file

 

Personnel

 

  • Communicate with Managing Director and HR about possible personnel related issues that may arise.
  • Coordinate with Management & HR to ensure new hires are provided a well-rounded orientation.
  • Assist M.D. with team’s vacation requests & approvals
  • Assist in preparing annual office holiday & vacation schedules

Qualifications

Experience & Qualifications:

  • Prior working experience with:
    • Working in a bookkeeper or office administrative capacity in an Architectural or Engineering Firm.
    • Deltek Vision Experience
    • Deltek Project Set Up
    • AR Ledger/Collections and AP Ledger
    • Project budget preparation and input in Deltek
    • Work closely with PMs, coding sub-contractor invoices according to contract
    • Liaison between PMs and Accounting
  • Proficient writing and verbal communication skills
  • Proficiency with Microsoft Office programs such as Word, Excel, Outlook, etc.
  • Punctuality, reliability and a strong work ethic is essential
  • Professional appearance and demeanor is required
  • Formal educational training in Business, Accounting or related highly desirable; a minimum of a high school degree is required.

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